1. January – The VCCS applications will be distributed to all full-time teaching and administrative faculty members. There is one application for the Ghanaian exchange and one application for the Dutch exchange.
2. February – March – Applicants work with the designated contact person at your college, program alumni, and supervisors to complete application materials and obtain college support.
3. April 3, 2015 — Deadline for colleges/applicants to submit their candidates for the program, along with “Will Support Forms” indicating their promise to pay the program fee for a specific number of participants.
4. Early June — Decisions about participation in Netherlands exchange will be communicated. Participants have two weeks to accept their admission to the program. Participants should check their passports’ expiration dates and make arrangements for renewal if their passport will expire within six months of their travel.
5. August — The VCCS International Exchange Coordinator will send an invoice to the selected faculty member. Payment for the exchange is due within 30 days to the Coordinator, currently located at Germanna Community College.
Maury Brown, Instructor of English
VaCIE-VCCS International Exchange Coordinator
Germanna Community College
2130 Germanna Highway
Locust Grove, VA 22508
6. September — Plan your itinerary for the two weeks your partner is in Virginia. Plan your college’s Welcome Reception. Obtain gifts from your college to give to your partner. Itinerary is due to VCCS International Coordinator by the end of September.
7. October — International Delegates arrive for two weeks.
8. December 1 — Fall program participant survey, reflection, and curated photos are due to the VCCS International Coordinator.
9. December – January — The participating faculty member must complete a “Travel Request Form,” (permission to travel internationally with projected expenses), have it signed by his/her supervisor, Vice President or Provost, and college President or his/her designee. No flights can be purchased until fully signed and executed International Travel paperwork has been received from the delegate.
10. January — The participating faculty member should determine dates of travel in May so that airline tickets may be purchased.
11. February — Flights purchased. Copies of scanned passports, proof of travel insurance due to International Exchange Program Coordinator.
12. May — US participants travel to their host countries for two weeks of professional development and cultural exchange.
13. September – The participating faculty member will be expected share his/her international exchange experience with others, as determined by his/her college. Final reports on program experience, survey, and curated photos due to International Exchange Program Coordinator.
14. September – October — The participating faculty member will be expected to help the next year’s International Exchange delegate learn about the program and assist with the preparation for the arrival of the next year’s international visitor.